SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Apply principles of computerised systems to manage data and reports relevant to the public sector administration 
SAQA US ID UNIT STANDARD TITLE
119351  Apply principles of computerised systems to manage data and reports relevant to the public sector administration 
ORIGINATOR
SGB Public Administration and Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Public Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  10 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners working towards this standard will be working within a Public Sector environment, specialising in Public Finance Management and Administration, where the acquisition of competence against this standard will add value to one's job. This standard will also add value to public officials who are seeking to develop a career pathway towards becoming an accomplished public finance management and administration specialist.

The qualifying learner is capable of:
  • Describing the basic elements of a computer-based information system
  • Utilising computer applications commonly found in the public sector environment
  • Identifying opportunities to use the computer as a management tool
  • Monitoring and controlling information to prevent technology risks 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this Unit Standard must be in possession of a Further Education and Training Certificate or equivalent qualification 

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Describe the basic elements of a computer-based information system. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The basic elements of a computer-based information system within public finance management and administration are described. 

    ASSESSMENT CRITERION 2 
    Distinctions are clearly made between systems and applications software. 

    ASSESSMENT CRITERION 3 
    IT service providers are identified and utilised where necessary. 

    SPECIFIC OUTCOME 2 
    Utilise computer applications commonly found in the public sector environment. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Transactions are processed using selected ERP systems . 

    ASSESSMENT CRITERION 2 
    Microsoft-Project applications are used to manage projects. 

    ASSESSMENT CRITERION 3 
    The advanced applications of Excel spreadsheets and database tools are applied. 

    SPECIFIC OUTCOME 3 
    Identify opportunities to use the computer as a management tool. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Different management information systems are understood and used in the context of the varying information needs of the organization. 

    ASSESSMENT CRITERION 2 
    IT needs are identified in relation to the different information that needs to be processed. 

    ASSESSMENT CRITERION 3 
    Functionalities of information technology are monitored on a regular basis as per public finance management and administration requirements. 

    ASSESSMENT CRITERION 4 
    Effective methodologies for better integrating and networking information are recommended. 

    ASSESSMENT CRITERION 5 
    IT processes are monitored and managed. 

    SPECIFIC OUTCOME 4 
    Monitor and control information to prevent technology risks. 
    OUTCOME RANGE 
    Areas of information technology risk include but are not limited to confidentiality of information, integration of information, availability of information, information processing platforms and networks. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Potential information technology risks are identified and the impact on the organisation is established. 

    ASSESSMENT CRITERION 2 
    Information security policy, standards and good practice procedures in line with public sector requirements are implemented and managed. 

    ASSESSMENT CRITERION 3 
    Controls are reviewed and updated on a timely basis as per public sector specific requirements. 

    ASSESSMENT CRITERION 4 
    Procedures to minimize the impact of IT risk are identified, developed and implemented as per public finance management and administration requirements. 

    ASSESSMENT CRITERION 5 
    The back up of essential data is monitored regularly as per public finance management and administration guidelines. 

    ASSESSMENT CRITERION 6 
    Statistics are maintained so that losses/violations in system can be measured as per public finance management and administration requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Any individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The learner must demonstrate an understanding of:

    1. Policies and procedures that IT within the public sector
    2. IT systems that apply to public sector finance management and administration
    3. IT risk management
    4. Software applications
    5. IT Integration management as it relates to public sector finance management and administration 

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems using critical and creative thinking processes to determine IT requirements within the public finance management and administration sector. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organization or community to gather all the necessary feedback in relation to the effective operation of internal IT systems. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively in order to ensure that IT is effectively utilised as a proactive management tool. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organize and crtically evaluate IT user statistics in order to assess the efficacy of the system in producing information. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language in the modes of oral and/or written persuasion to operate and manage IT systems. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility to the environment and health of others in ensuring that IT systems enhance work practices. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of interrelated systems by recognising that IT problem-solving contexts not exist in isolation. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Participating as responsible citizens in the life of local, national and global communities by ensuring that IT risk management policies are implemented according to public finance management and administration policies and procedures. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57824   Further Education and Training Certificate: Public Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  PSETA 
    Core  49554   National Diploma: Public Finance Management and Administration  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered" 
    2020-07-30  LG SETA 
    Elective  50372   Further Education and Training Certificate: Municipal Finance and Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  LG SETA 
    Elective  66089   National Certificate: Human Settlements Development  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  CETA 
    Elective  65649   National Certificate: Official Statistics  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 
    Elective  50060   National Certificate: Public Administration  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. A4 Consultancy CC 
    2. ABA Sebenzi 
    3. Acrodia Investments 
    4. AfroXpert Performance Developement cc 
    5. Akhona Skills Fountain and Trading 
    6. All Access Holdings 
    7. Amabamba Recruitment 
    8. Amaqamu Project Management &Consulting 
    9. ARMS - Audit & Risk Management Solutions 
    10. Asiphokuhle Training and Research Institute 
    11. AUBREY NYIKO BUSINESS ENTERPRISES 
    12. AVAX SA 481 CC. T/A Mandisa Development Services 
    13. Bantubanye Skills 
    14. Batho Fela Ordinary People 
    15. Bavuse Trading Enterprises cc 
    16. Better Best Skills Development 
    17. BF QUALITY SOLUTIONS (PTY) LTD 
    18. Boland College Head Office 
    19. Boni Africa Events & Development 
    20. Break The Chains Development Services 
    21. Buena Vista Learning Academy 
    22. Capricorn FET College - Polokwane Campus 
    23. CHAMELEON PERFORMANCE IMPROVERS CC 
    24. Change Strategies Consulting Services CC 
    25. Chuma Development Consultants 
    26. Crimsonblu (PTY) LTD 
    27. CTAM Training and Consulting 
    28. CTC College(PTY) LTD. 
    29. Dean Institute Of Learning (Pty) Ltd 
    30. Dee's Training (PTY) LTD 
    31. Development Bank of Southern Africa (DBSA) 
    32. DialNx Consultants 
    33. DITEBOGO CONSULTANCY CC 
    34. Ditirelo Skills Development Services 
    35. E-Login Business Institute (Pty) Ltd 
    36. Edequette Training Institute 
    37. Edutel Public Service Company 
    38. Elangeni College for FET - Inanda Campus 
    39. Elective Training Institute Enterprise CC 
    40. Execuprime Business College (Pty) Ltd 
    41. Express Model 405 
    42. Extribyte (Pty) Ltd 
    43. Free State Training and Development Institute 
    44. FRN Holdings 
    45. GATYANA TRAINING ACADEMY 
    46. Glere Skills and Consultants 
    47. Glo Leb Training & Development 
    48. Globalwise Training & Consulting (PTY) Ltd. 
    49. Goldfields FET College - Tosa Campus 
    50. Growth Management Consulting 
    51. Gudlhuza Development Solutions cc 
    52. Hadima Training Academy 
    53. Hamonate Consulting 
    54. Harvitex cc 
    55. HDPSA GROUP (PTY) LTD 
    56. Hlaniki Investment Holdings 
    57. HS GLOBAL SKILLS BUSINESS SOLUTIONS 
    58. Ikhaya Training and Consulting 
    59. Ilinge Labantu Debt Solution 
    60. Inafrica General Trading Pty LTD 
    61. IQ Skills Academy (PTY) LTD. 
    62. Isipho Equiping (Pty) Ltd 
    63. Jeppe College of Commerce and Computer Studies 
    64. Jobafrik Consulting 
    65. KALIDEEN MANAGEMENT SERVICES 
    66. Kamanga Skills Projects 
    67. Kelsey Events and Business Consulting 
    68. Kernel Management and Consulting (PTY) LTD. 
    69. Kgolo Institute 
    70. Khabolwazi Pty LTD 
    71. Khoali Education, Training and development consultants 
    72. KHOSITHI TRAINING 
    73. Kia Chuma 
    74. KMS COLLEGE 
    75. KOKANO PROJECTS PTY LTD 
    76. KYM MANAGEMENT CONSULTING 
    77. LEMARK TRAINING & DEVELOPMENT 
    78. Lephalale FET College - Modimolle Campus 
    79. Letlhogela Business Consulting Pty Ltd 
    80. Letlotlo La Gae (Pty) Ltd 
    81. Lewerb Holdings (PTY) Ltd 
    82. Mabuya Amahle Trading 
    83. Makavila Suppliers CC. 
    84. Management College of Southern Africa (MANCOSA) 
    85. Mangalani Business Enterprises 
    86. Marcado Human Resources Strategies 
    87. Masemase Consultancy CC. 
    88. Mashphe Logistics Services 
    89. Mass Computer Training And Printers 
    90. MATEPE INVESTMENTS (PTY) LTD 
    91. Miczo's Enterprise 
    92. Mission Point Consulting 
    93. Mmalethabo Consulting 
    94. Mortarboard Training Solutions 
    95. Motheo FET College - Bloemfontein Campus 
    96. Motheo Skills Entity 
    97. Mowils Consultants 
    98. Mtk Corporation Solutions 
    99. Mvelaphanda Technologies 
    100. Nemalale Eagles Consultancy CC 
    101. Nhlahle Development Agency 
    102. NJ & L Trading Enterprise CC. 
    103. NOMAKU TRADERS CC 
    104. NORKEM LEADERSHIP DEVELOPMENT INSTITUTE (PTY) LTD 
    105. NS Global Academy 
    106. Outeniqua Leadership Institute 
    107. Pachedu Skills Solutions 
    108. Pachi Global Foundation 
    109. Paseka Business Enterprise 
    110. Pioneer Business Consulting 
    111. Power Rush Trading 170 CC. 
    112. Pro-Active Public Services College (Pty) Ltd 
    113. Pro-African College (PTY) LTD 
    114. PRODIGY BUSINESS SERVICES (PTY) LTD 
    115. PTDEV (Pty) Ltd 
    116. RAMAZWI SECURITY SERVICES CC 
    117. Reflections Development Institute 
    118. Regen Institute of Leadership and Management Education 
    119. Regenesys School of Public Management 
    120. Saint Colonel Graduate Institute (PTY) Ltd 
    121. SAMDI 
    122. SIMS KHULA TRAINING SKILLS DEVELOPMENT 
    123. SIZA NESU TRAINING AND DEVELOPMENT 
    124. Sizanesu Consulting 
    125. Solstice Networks CC. 
    126. Tadi Training & Development Institute 
    127. The Crimson CO CC. 
    128. The People Architects 
    129. Thubelihle Graduate Institute 
    130. TIPP SOLUTIONS CC 
    131. Tloumogale Business Development & Consulting 
    132. Trainyoucan 
    133. Tuns Trading and Projects (Pty) Ltd 
    134. Ubuholi Bendabuko Capacity Building (PTY) Ltd 
    135. Ukhozi Consulting Cleaning Services 
    136. Umfolozi FET College 
    137. Umfolozi FET College - Central Office 
    138. Umgungundlovu FET College 
    139. Umqondo Consultancy 
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    141. University of Fort Hare 
    142. University of North West 
    143. University of Pretoria 
    144. University of Venda 
    145. V HERRMANNSEN AND ASSOCIATES CC 
    146. Vhembe FET College - Central Office 
    147. Vicmat Consultants 
    148. Vuselela FET College - Central Office 
    149. Vuselela FET College - Klerksdorp Campus 
    150. VUSHENI LEARNING ACADEMY 
    151. Waterberg FET College - Central Office 
    152. WEINVEST INVESTMENT CC 
    153. Ya Hina Management Consulting and projects 
    154. YAB Business Solutions (Pty)Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.