SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Manage administration records 
SAQA US ID UNIT STANDARD TITLE
110009  Manage administration records 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for learners working in Administration in commercial and non-commercial organisations and is intended to enable them to manage administrative records. It is also applicable to learners working in other sub-fields who are responsible for keeping records of an administrative nature.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Controlling and dealing with confidential information and documents
  • Controlling and evaluating ordering and distribution of office stationery
  • Implementing control measures with individuals. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners are competent in Communication at NQF Level 3. 

    UNIT STANDARD RANGE 
  • Documents will include accessible information
  • Stakeholders will include any relevant or interested party. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Control and deal with confidential information and documents. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Confidential information is defined and described for a specific organization. 

    ASSESSMENT CRITERION 2 
    2. The system and procedures used for dealing with confidential information is explained with examples. 

    ASSESSMENT CRITERION 3 
    3. Documents are secured in an appropriate manner and within an agreed time frame. 

    ASSESSMENT CRITERION 4 
    4. Utmost care is taken to avoid compromising any relevant stakeholder. 

    SPECIFIC OUTCOME 2 
    Control and evaluate ordering and distribution of office stationery. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. A plan is presented to effectively control office stationery policies, procedures and strategies. 

    ASSESSMENT CRITERION 2 
    2. Plans are developed on how to monitor, maintain and improve stock levels in accordance with organisational requirements. 

    ASSESSMENT CRITERION 3 
    3. Effective shrikgage controls are developed and implemented for an organisation. 

    ASSESSMENT CRITERION 4 
    4. Evidence of accurate reports are produced reflecting stationery movements for a given period. 

    ASSESSMENT CRITERION 5 
    5. The control of the administration system and procedures is explained and applied to ensure effective administering of stationery. 

    ASSESSMENT CRITERION 6 
    6. Documentation used for the control of stationery in an accurate, complete way, which complies with requirements is explained to employees. 

    ASSESSMENT CRITERION 7 
    7. Effective stationery control procedures, systems and follow up actions are evaluated and explained. 

    SPECIFIC OUTCOME 3 
    Implement control measures with individuals. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Contracted control measures are implemented and non-conformances are identified for reporting to person with the authority to deal with them. 

    ASSESSMENT CRITERION 2 
    2. Non-conformances are recorded and corrective actions negotiated according to organisational requirements. 

    ASSESSMENT CRITERION 3 
    3. Reported non-conformance is handled in accordance with organisational policies and procedures and is duly recorded. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Assessment of this Unit Standard should be contextual and practical.
  • Assessors must be registered as assessors with the Services SETA ETQA or an ETQA that represents the sectors in which the learner is employed.
  • Moderators must be registered as assessors with the Services SETA ETQA, or with an ETQA that has a Memorandum of Understanding with the Services SETA ETQA.
  • The mechanisms and requirements for moderation should be applied in accordance with the requirements of the relevant ETQA.
  • Assessment should include both formative and summative assessment.
  • Training providers must be accredited by the Services SETA ETQA or with an ETQA that has a Memorandum of Understanding with the Services SETA ETQA. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • A comprehensive understanding of organisational policies, procedures and systems
  • Methods and techniques for controlling individuals
  • Stationery purchasing and distribution procedures and budget levels
  • Authorisation levels and individuals. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/ A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems which are related to co-ordination and maintenance of effective office procedures and processes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others when controlling confidential information, office stationery and individuals. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information pertaining to the smooth operating of an office. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with individuals while coordinating and maintaining effective office procedures and processes. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology where possible in the control and maintenance of office stationery. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Understand the world as a set of related systems where an ineffective office leads to poor productivity and organisational image. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57831   National Certificate: Freight Handling  Level 3  NQF Level 03  Reregistered  2023-06-30  TETA 
    Core  49129   Further Education and Training Certificate (FETC): Management and Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 
    Core  61595   Further Education and Training Certificate: Business Administration Services  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  67697   Further Education and Training Certificate: Sport Administration  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  71549   Further Education and Training Certificate: Tourist Guiding  Level 4  NQF Level 04  Reregistered  2023-06-30  CATHSSETA 
    Core  60652   Professional Qualification: Management and Administration  Level 4  Level TBA: Pre-2009 was L4  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  49023   National Diploma: Liaison Interpreting  Level 5  NQF Level 05  Reregistered  2023-06-30  QCTO 
    Elective  64069   Further Education and Training Certificate: Archives and Records Management  Level 4  NQF Level 04  Reregistered  2023-06-30  ETDP SETA 
    Elective  71949   Further Education and Training Certificate: Automotive Components: Manufacturing and Assembly  Level 4  NQF Level 04  Reregistered  2023-06-30  MERSETA 
    Elective  49176   Further Education and Training Certificate: Business Systems Operations: End User (ERP)  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  48889   Further Education and Training Certificate: Hiring Operations  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2016-12-31  SERVICES 
    Elective  65989   Further Education and Training Certificate: Human Settlements Development  Level 4  NQF Level 04  Reregistered  2023-06-30  CETA 
    Elective  49531   Further Education and Training Certificate: Inclusive Education  Level 4  NQF Level 04  Reregistered  2023-06-30  ETDP SETA 
    Elective  58952   Further Education and Training Certificate: Laboratory Analysis  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2008-08-05  As per Learning Programmes recorded against this Qual 
    Elective  64950   Further Education and Training Certificate: Laboratory Analysis  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  64209   Further Education and Training Certificate: Metals Production  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  50040   Further Education and Training Certificate: Optical Manufacturing Processes  Level 4  NQF Level 04  Reregistered  2023-06-30  MERSETA 
    Elective  59097   Further Education and Training Certificate: Real Estate  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 
    Elective  50560   Further Education and Training Certificate: Small Craft Construction  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2009-08-31  Was MERSETA until Last Date for Achievement 
    Elective  48960   Further Education and Training Certificate: Social Security Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  HW SETA 
    Elective  36436   National Certificate: Local Economic Development  Level 4  Level TBA: Pre-2009 was L4  Reregistered  2023-06-30  LG SETA 
    Elective  63369   National Diploma: Trade Union Practice  Level 5  NQF Level 05  Reregistered  2023-06-30  ETDP SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. A4 Consultancy CC 
    2. Africa Corporate Training Institute and HR Consulting 
    3. Africa Institute For Public Administration 
    4. Aldabri 106 Institute for Quality Pty Ltd 
    5. All Access Holdings 
    6. Amabamba Recruitment 
    7. AMANDLA OBUNYE TRAINING ACADEMY PTY LTD 
    8. Andebe Training and Skills Development 
    9. ArcelorMittal South Africa Ltd (VANDERBIJLPARK) (TP) 
    10. AVAX SA 481 CC. T/A Mandisa Development Services 
    11. AVC Corporate Advisory Services (PTY) LTD. 
    12. Bafedile M (PTY) LTD 
    13. Bantubanye Skills 
    14. BDCE 
    15. Bell Equipment Company SA (Pty) Ltd (ALTON) (TP) 
    16. Bella FE Consulting 
    17. BENCHMARK CONSULTANCY 
    18. Boikgantsho Consulting & Events 
    19. Boni Africa Events & Development 
    20. BPL Academy 
    21. BRIGHT IDEA PROJECTS 447 PTY LTD T/A MIND -THE- GAP 
    22. Bull's Business and Skills Training Institute 
    23. Classic Human Capital Solutions 
    24. College of Production Technology 
    25. CONNECT THE DOTS 
    26. Continuing Education Programme 
    27. CREATIVE FOUNDATION TRAINING 
    28. Daily Double Traiding 281 
    29. Development Bank of Southern Africa (DBSA) 
    30. DialNx Consultants 
    31. Ditirelo Skills Development Services 
    32. Ditlou Solutions 
    33. DQ Staffing Solutions 
    34. Eastcape Midlands Public FET College - Uitenhage (High Street)Campus 
    35. Edutraining Business College 
    36. Elective Training Institute Enterprise CC 
    37. ESD Education Skills and Development Training Centre 
    38. Express Model 405 
    39. Glere Skills and Consultants 
    40. Global Maritime Legal Solutions Pty Ltd 
    41. Gotsec Skills Training 
    42. Green Horizon Consulting (Pty) Ltd 
    43. Gudlhuza Development Solutions cc 
    44. Hlombe and Associates 
    45. HV Consultants (Pty) Ltd (PORT ELIZABETH) (TP) 
    46. IGKM Management Services (Pty) Ltd 
    47. Imperial Logistics & Transport A Div Of Imper 
    48. Innovative Shared Services 
    49. Institute for Local Government and Housing 
    50. Institute for Telling Development T/A ITD Training (MENLYN PARK) (TP) 
    51. INTELLIGENT AFRICA MARKETING & TRAINING 
    52. INTERMASIKO CC 
    53. IQ Skills Academy (PTY) LTD. 
    54. Isago Communications and Consulting 
    55. ITO Focus Reagile 
    56. Iyanda Holdings(Pty) Ltd 
    57. Iziko Capacity Building CC. 
    58. JESUA CONSULTANTS (Hartenbos) (WA) 
    59. Jesua Consultants (Pty) Ltd (MOSSEL BAY) (TP) 
    60. JIT Projects 
    61. Jobafrik Consulting 
    62. Josmap Training Institute 
    63. Jucamo Shelf 4 CC. 
    64. Kalideen Management 
    65. Kernel Management and Consulting (PTY) LTD. 
    66. Kgolo Institute 
    67. Kgotla Trading Enterprise 
    68. KHANYISELA COLLEGE PTY LTD 
    69. Khosithi Training 
    70. Khula Nonke Training & Development 
    71. KHULISANE ACADEMY 
    72. Kia Chuma 
    73. KWELANGA TRAINING PTY LTD 
    74. Learning Exchange Pty (Ltd) 
    75. Leronsa Trading Enterprise 
    76. Letlhokoa Management Services CC 
    77. Lewerb Holdings (PTY) Ltd 
    78. M.I.C. Training and Development 
    79. Magumzane Traiding cc 
    80. Mahayi HRD Services cc 
    81. Makhophila Business Enterprise 
    82. Makwedeng Training 
    83. Management College of Southern Africa (MANCOSA) 
    84. Mbokazi & Mkhize 
    85. Mercedes Benz South Africa (Pty) Ltd (CENTURION) (TP) 
    86. Mercedes Benz South Africa (Pty) Ltd (EAST LONDON) (TP) 
    87. Mgwezane Training and Events Management CC. 
    88. Miczo's Enterprise 
    89. Mimoisa Business Solutions CC 
    90. Misol Projects cc 
    91. MJ Mafunisa Consulting (PTY) LTD 
    92. Mmanape Management Solutions 
    93. MML Consulting CC. 
    94. Mod-Mosh Projects and Consulting (PTY) LTD 
    95. Mosako Wa Kitso 
    96. Multiple Productive Management Solutions 
    97. MWG Logistical Services 
    98. Ndrendre Building & General Services 
    99. Nemalale Eagles Consultancy CC 
    100. Neopeo Trading & Projects 
    101. Networx for Career Development 
    102. Nhlahle Development Agency 
    103. Nissan SA (Pty) Ltd (ROSSLYN) (TP) 
    104. NJ & L Trading Enterprise CC. 
    105. Nkinane Training Institute and Consulting (Pty) Ltd 
    106. NOMATYE INSTITUTE 
    107. NOSA LOGISTICS PTY LTD 
    108. NS Global Academy 
    109. OPTIMUM LEARNING TECHNOLOGIES PTY LTD 
    110. Organisation Development International (Pty) Ltd (CENTURION) (TP) 
    111. Outeniqua Leadership Institute 
    112. P and R Development and Training (Pty) Ltd 
    113. PEAKFORD MANAGEMENT CONSULTING 
    114. Pebetse Training and Consulting 
    115. PEOPLE SOLUTIONS 
    116. Pioneer Business Consulting 
    117. Planet Waves 237 (Pty) Ltd T/A Occupational Learning Centre (OLC) (PRE 
    118. PM Skills House 
    119. PMA Holdings (PTY ) LTD. 
    120. Power Rush Trading 170 CC. 
    121. Powernexus 
    122. Procurement & Supply Management College cc (ROBERTSHAM) (TP) 
    123. Production Management Institute 
    124. Production Management Institute (PMI) 
    125. Pulakgadi Training Consulting CC 
    126. QTE Training & Consulting cc T/A QTE (GERMISTON) (TP) 
    127. Rainbow Skills Development Centre 
    128. RED MANAGEMENT CONSULTANTS PTY LTD 
    129. Regent Business School (Pty) Ltd t/a Regent Business School 
    130. Resonance Institue of Learning 
    131. RICHARDS BAY COAL TEMINAL COMPANY LIMITED (Legacy) 
    132. Russ Projects T/A Academy Workplace Development (AWD) (HARRIETDALE) (T 
    133. SA Maritime School and Transport College 
    134. Samancor Chrome Ltd T/A Khuphuka Training & Development (MIDDELBURG) ( 
    135. School of Shipping 
    136. Seasonix Catering & Events Pty Ltd 
    137. Sebobatho Project Management 
    138. SECTOR EDUCATION AND SKILLS TAINING ORGANISATION(SESTO) 
    139. Senelo Trading CC 
    140. SEOPOSENGOE TRAINING CONSULTANCY CC 
    141. Shipping and Transport College 
    142. Sogwa Business Enterprise 
    143. Solstice Networks CC. 
    144. South African ABET Development Agency SAADA 
    145. SPINA Consultancy cc Cape Town 
    146. SWARANANG MANAGEMENT CONSULTING CC 
    147. T Mabuya & Associates CC 
    148. Talent Centre Training 
    149. Talent Emporium Academy (PTY) Ltd 
    150. TEE ZET Group 
    151. The Iscariota Group (Pty) Ltd 
    152. Thubelihle Graduate Institute 
    153. Thuto-Boswa Education and Training Solution 
    154. TIESPRO (Pty) Ltd 
    155. Tlaletso Consultants 
    156. Tradesman Consulting and Training Solutions 
    157. Training Force 
    158. Tshelopele Development Institution 
    159. Tshwane Training Institute (PTY) LTD. 
    160. TTTC 
    161. Twin Peak Technologies 
    162. Umfolozi FET College 
    163. Umgungundlovu FET College - Plessislaer Campus 
    164. Umqondo Consultancy 
    165. Umsenge SDCS 
    166. Universal Knowledge Software 
    167. University of Venda 
    168. Vantage Training 
    169. Vicmat Consultants 
    170. Vuselela FET College - Klerksdorp Campus 
    171. VVM TELECOMS 
    172. WEALTH IN PROGRESS TRAINING PTY LTD 
    173. Ya Hina Management Consulting and projects 
    174. YELLOW MEDIA PUBLISHERS PTY LTD 
    175. ZMG CONSULTING 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.