SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Recruit and select candidates to fill defined positions 
SAQA US ID UNIT STANDARD TITLE
12140  Recruit and select candidates to fill defined positions 
ORIGINATOR
SGB Human Resource Management and Practices 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Human Resources 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is intended for people who recruit and select people for defined positions within an organisation or the personnel recruitment industry. Persons credited with this unit standard are able to prepare, recruit and select suitable candidates according to ability and potential within an organisation and through the personnel recruitment industry. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
It is assumed that people starting to learn towards this standard are able to:
  • gather, organise, record and manage information.
  • engage in active communication techniques.
  • apply organisational policies and practices. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Plan and prepare for recruitment and selection. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Information is obtained on the position that is relevant and complete. 
    ASSESSMENT CRITERION RANGE 
    The information can include, but is not limited to, job description, job specification, job profile or job order.
     

    ASSESSMENT CRITERION 2 
    2. A selection procedure is selected or designed and is ensured to be appropriate for the specific position and in line with organisational and legal requirements. 
    ASSESSMENT CRITERION RANGE 
    Organisational requirements could include policies regarding internal and external applicants.
     

    ASSESSMENT CRITERION 3 
    3. The selection procedure is confirmed to be a validated procedure. 

    ASSESSMENT CRITERION 4 
    4. Resources and methods needed for recruitment and selection are identified and budgets prepared and managed. The resources are available, within budget and fit for purpose. 
    ASSESSMENT CRITERION RANGE 
    Recruitment methods can include the printed or electronic media, networking or executive search.
     

    ASSESSMENT CRITERION 5 
    5. Selection criteria and control procedures are developed in line with organisational and legal requirements, and avoid partiality or bias. 

    ASSESSMENT CRITERION 6 
    6. A plan is developed that ensures effective and efficient recruitment and selection. 
    ASSESSMENT CRITERION RANGE 
    The plan covers timing; resource allocation; contingencies; methods for recruitment, verification of information, selection, and nature and medium of communication and feedback.
     

    SPECIFIC OUTCOME 2 
    Recruit applicants. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Recruitment is conducted in accordance with the plan and in such a way as to have the potential to elicit the desired response from the target market. 

    ASSESSMENT CRITERION 2 
    2. Responses are dealt with in accordance to planned control procedures. 

    ASSESSMENT CRITERION 3 
    3. The initial screening determines if applicants meet the critical job specifications and requirements to expedite the departure of unsuitable applicants. 

    ASSESSMENT CRITERION 4 
    4. Implementation of corrective action following the evaluation of the initial recruitment plan, if the initial screening does not elicit desired responses. 

    ASSESSMENT CRITERION 5 
    5. A list of potential candidates is prepared to facilitate selection. 

    ASSESSMENT CRITERION 6 
    6. An applicant database is managed in accordance with legislation and organisational requirements. 

    ASSESSMENT CRITERION 7 
    7. Unplanned events are dealt with in accordance with the circumstances and contingency plans are initiated. 

    SPECIFIC OUTCOME 3 
    Select staff. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Backgrounds and qualifications are validated using appropriate verification methods according to the plan. 

    ASSESSMENT CRITERION 2 
    2. Candidates are assessed against the requirements of the defined position. 
    ASSESSMENT CRITERION RANGE 
    Assessment is based on evidence gained from any of three of: applications, curriculum vitae, references, previous performance, test results, assessment interview schedules, portfolios of evidence, recognition of prior learning and current competencies.
     

    ASSESSMENT CRITERION 3 
    3. Candidates are interviewed using best practice techniques appropriate to the defined position. 

    ASSESSMENT CRITERION 4 
    4. A shortlist is drawn up to reflect the results of the assessment of candidates. The shortlist can be justified in terms of the match between candidate profile and job requirements. 

    ASSESSMENT CRITERION 5 
    5. Selections are made in accordance with planned strategy and can be justified in terms of best match between candidate profile and job and organisation requirements and meeting legislative requirements. 

    ASSESSMENT CRITERION 6 
    6. Feedback is relevant to the enquiry and the job requirements, and is given to both successful and unsuccessful candidates tactfully according to the planned time framework and legal requirements. 

    ASSESSMENT CRITERION 7 
    7. Records are documented to facilitate further processing and reflect agreements reached and successful candidate details accurately. Records are authorised and forwarded to designated personnel. 

    ASSESSMENT CRITERION 8 
    8. Unplanned events are dealt with in accordance with the circumstances, and contingency plans are initiated. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    1. Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.

    2. Any institution offering learning that will enable achievement of this unit standard or will assess this unit standard must be accredited as a provider with the relevant ETQA.

    3. Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures.

    4. Therefore, anyone wishing to be assessed against this unit standard may apply to be assessed by any assessment agency, assessor or provider institution that is accredited by the relevant ETQA. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Knowledge considered to be critical evidence of competence is included in the assessment criteria explicitly, or can be inferred by performance. This includes
  • knowledge on relevant legislation
  • knowledge relevant to the position and industry sector. 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    1. Identify and solve problems by using critical and creative thinking by, e.g.,
  • dealing with unplanned events according to assessment criterion 

  • UNIT STANDARD CCFO WORKING 
    Work effectively with others by e.g.,
  • recruiting candidates. 

  • UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one`s activities by, e.g.
  • planning recruitment and selection. 

  • UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information by, e.g.,
  • preparing for recruitment and selection according to the assessment criteria of specific outcome 1. 

  • REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    The SGB: Human Resources Management and Practices has grouped unit standards into four role clusters in its document "A Framework for Qualifications for Professionals and Practitioners in People Management Processes". This unit standard falls into the following cluster:
    PEOPLE ACQUISITION, UTILISATION RETENTION AND DEVELOPMENT 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  49710   National Diploma: Development Practice  Level 5  NQF Level 05  Reregistered  2023-06-30  ETDP SETA 
    Core  61592   National Diploma: Human Resources Management and Practices  Level 5  NQF Level 05  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  50332   Further Education and Training Certificate: Occupationally-Directed Education Training and Development Practices  Level 4  NQF Level 04  Reregistered  2023-06-30  ETDP SETA 
    Elective  57611   National Certificate: 2D Animation  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  MICTS 
    Elective  59201   National Certificate: Generic Management  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  61349   National Certificate: Heritage Resource Management  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  CATHSSETA 
    Elective  61594   National Certificate: Management  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered" 
    2009-05-02  As per Learning Programmes recorded against this Qual 
    Elective  59258   National Certificate: Polygraphy  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  SAS SETA 
    Elective  50060   National Certificate: Public Administration  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 
    Elective  57427   National Certificate: Youth Development  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  ETDP SETA 
    Elective  50333   National Diploma: Occupationally Directed Education, Training and Development Practices  Level 5  NQF Level 05  Reregistered  2023-06-30  ETDP SETA 
    Elective  67229   National Diploma: Payroll Administration Services  Level 5  NQF Level 05  Reregistered  2023-06-30  SERVICES 
    Elective  58309   National Diploma: Project Management  Level 5  NQF Level 05  Reregistered  2023-06-30  SERVICES 
    Elective  50330   Bachelor: Occupationally Directed Education Training and Development Practices  Level 6  NQF Level 07  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  80066   National Certificate: Strategic Road Traffic Operations  Level 6  NQF Level 06  Reregistered  2023-06-30  SAS SETA 
    Elective  21847   National Diploma: Manufacturing Management: Food and Beverage  Level 6  NQF Level 06  Reregistered  2023-06-30  FOODBEV 
    Elective  49317   National Certificate: Scriptwriting  Level 7  Level N/A: Pre-2009 was L7  Reregistered  2023-06-30  MICTS 
    Elective  49062   National Diploma: Interpreting  Level 7  Level N/A: Pre-2009 was L7  Passed the End Date -
    Status was "Reregistered" 
    2018-12-31  CHE 
    Elective  48801   National Diploma: Specialised Translation  Level 7  Level N/A: Pre-2009 was L7  Passed the End Date -
    Status was "Reregistered" 
    2018-12-31  CHE 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
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    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.