SAQA

All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.

SOUTH AFRICAN QUALIFICATIONS AUTHORITY

REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE:

Demonstrate knowledge and insight into a bid committee system applicable to an Organ of State in South Africa

SAQA US ID	UNIT STANDARD TITLE
337061	Demonstrate knowledge and insight into a bid committee system applicable to an Organ of State in South Africa
ORIGINATOR
Task Team - Public Sector
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-
FIELD			SUBFIELD
Field 03 - Business, Commerce and Management Studies			Public Administration
ABET BAND	UNIT STANDARD TYPE	PRE-2009 NQF LEVEL	NQF LEVEL	CREDITS
Undefined	Regular	Level 5	Level TBA: Pre-2009 was L5	15
REGISTRATION STATUS		REGISTRATION START DATE	REGISTRATION END DATE	SAQA DECISION NUMBER
Passed the End Date - Status was "Reregistered"		2018-07-01	2023-06-30	SAQA 06120/18
LAST DATE FOR ENROLMENT		LAST DATE FOR ACHIEVEMENT
2026-06-30		2029-06-30

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This unit standard does not replace any other unit standard and is not replaced by any other unit standard.

PURPOSE OF THE UNIT STANDARD

This Unit Standard is intended for learners in the public sector and Organs of State who serve on Bid Specification, Evaluation or Adjudication Committees as part of a bid process. It will be useful for Supply Chain Management Practitioners, Senior Managers, Managers, Accounting Officers, and End Users who operate in cross functional teams. It may also be useful for specialists in specific fields who are members of bid committees.

The qualifying learner is capable of:

Discussing elements of a Supply Chain Management model that apply to the bid committee system.

Applying knowledge of the applicable regulatory framework to ensure compliance.

Discussing the importance of ethical conduct at all stages of the bid committee process.

Apply knowledge of the functions of the Bid Specification Committee.

Apply knowledge of the functions of the Bid Evaluation Committee.

Apply knowledge of the functions of the Bid Adjudication Committee.

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING

It is assumed that learners are competent in Communication and Mathematical Literacy at NQF Level 4.

UNIT STANDARD RANGE

The typical scope of this Unit Standard is:

Organs of State include all spheres of Government, Public Entities, Constitutional Institutions and Municipal Entities.

Commodities refer to goods, works and services.

Specific Outcomes and Assessment Criteria:

SPECIFIC OUTCOME 1

Discuss elements of the Supply Chain Management model that apply to the bid committee system.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

The elements of a relevant Supply Chain Management model are analysed with reference to how the different bid committees relate to the elements.

ASSESSMENT CRITERION RANGE

Elements include, but are not limited to:

Demand, acquisition, logistics, disposal, risk and performance management.

ASSESSMENT CRITERION 2

The role players in the bid committee system are identified with reference to their roles, impact and relevance on the committees.

ASSESSMENT CRITERION RANGE

Role players may include, but are not limited to:

End Users, Supply Chain Management Practitioners, Technical Experts, Delegated Officials, Senior Managers, Legal Experts, Auditors, Accounting Officers, Chief Financial Officers and Advisers.

SPECIFIC OUTCOME 2

Apply knowledge of the applicable regulatory framework to ensure compliance.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

The regulatory framework applicable to the bid committee system in a particular Organ of State is identified and an indication is given of how each legislation and/or prescript regulates the decision making of a committee.

ASSESSMENT CRITERION RANGE

The regulatory environment may include, but is not limited to:

The Constitution of the Republic of South Africa, Public Finance Management Act, Municipal Finance Management Act, Preferential Procurement Policy Framework Act, Broad-Based Black Economic Empowerment Act, Construction Industry Development Board Act and relevant practice notes, circulars and guides.

SPECIFIC OUTCOME 3

Discuss the importance of ethical conduct in the bid committee process.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

Codes of Conduct relating to the bid committee process are analysed and applied to describe the behaviour required of a member of a bid committee.

ASSESSMENT CRITERION 2

The rationale for a Code of Conduct is explained with reference to the benefits and consequences in cases of abuse.

SPECIFIC OUTCOME 4

Apply knowledge of the functions of the Bid Specification Committee.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

Recommendations for the composition of a Bid Specification committee are made that reflect the specific commodity to be procured and legislative requirements.

ASSESSMENT CRITERION 2

Knowledge of the functions of a Specification Committee is applied to prepare a bid invitation.

ASSESSMENT CRITERION RANGE

The bid invitation may include, but is not limited to:

Technical specifications, bid special conditions of contract, goals and points in terms of the Preferential Procurement Policy Framework Act, evaluation criteria, ratio split between price and functionality for the appointment of consultants, market research, available funds, life cycle costing, total cost of ownership, (procurement threshold value), procurement methods, sourcing strategies, inspection requirements and compulsory pre-bid or briefing meetings.

SPECIFIC OUTCOME 5

Apply knowledge of the functions of the Bid Evaluation Committee.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

Recommendations for the composition of a Bid Evaluation Committee are made and substantiated for a specific commodity.

ASSESSMENT CRITERION 2

Standard bidding documents are checked for completeness against predetermined criteria for a specific commodity.

ASSESSMENT CRITERION 3

A bid is evaluated against a specification or terms of reference, relevant legislation, the General Conditions of Contract, Specific Conditions of Contract and other predetermined criteria.

ASSESSMENT CRITERION 4

A bid is evaluated in terms of the capacity and capability of a bidder.

ASSESSMENT CRITERION 5

A counter proposal is evaluated for acceptability to the Organ of State.

ASSESSMENT CRITERION 6

A recommendation for award is made and substantiated in the format required by a specific Organ of State.

ASSESSMENT CRITERION RANGE

Recommendations include, but are not limited to:

A comparative schedule of preferential points scored by each bidder, availability of funds, declaration of interests, whether bidders are restricted or not, motivation for passing over a bidder and tax matters.

SPECIFIC OUTCOME 6

Apply knowledge of the functions of the Bid Adjudication Committee.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

Recommendations for the composition of a Bid Adjudication Committee are made and substantiated based on prescribed guidelines.

ASSESSMENT CRITERION 2

The powers of a Bid Adjudication committee in making decisions are discussed with reference to the implications and consequences of the committee's decisions.

ASSESSMENT CRITERION 3

Recommendations from a Bid Evaluation Committee are scrutinized for fairness, correctness and compliance with predetermined criteria.

ASSESSMENT CRITERION 4

The importance of members declaring own interests is discussed with reference to the consequences of neglecting to disclose for the member and the Organ of State.

ASSESSMENT CRITERION 5

The Code of conduct for the Adjudication Committee is analysed to determine compliance to meeting procedure.

ASSESSMENT CRITERION 6

Recommendations are made and reported to the relevant authorities.

ASSESSMENT CRITERION RANGE

Relevant authorities may include, but are not limited to:

The Accounting Officer, National (State) or Provincial Treasury, Chief Executive Officer, Municipal Councils, Accounting Authorities and the Auditor General.

UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS

Anyone assessing a candidate against this Unit Standard must be registered as an assessor with the relevant ETQA or ETQA where a Memorandum of Understanding (MOU) exists with the relevant ETQA.

Any institution offering learning that will enable achievement of this Unit Standard must be accredited as a provider through the relevant ETQA or ETQA where a Memorandum of Understanding (MOU) exists with the relevant ETQA.

Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines and the agreed ETQA procedures.

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE

N/A

UNIT STANDARD DEVELOPMENTAL OUTCOME

N/A

UNIT STANDARD LINKAGES

N/A

Critical Cross-field Outcomes (CCFO):

UNIT STANDARD CCFO IDENTIFYING

The learner is able to identify and solve problems in which responses show that responsible decisions using critical and creative thinking have been made in analysing bid documents and making and substantiating recommendations from the different Bid Committees.

UNIT STANDARD CCFO WORKING

The learner is able to work effectively with others as a member of a team, group, organisation or community in participating in a bid committee.

UNIT STANDARD CCFO ORGANISING

The learner is able to organise and manage him/herself and his/her activities responsibly and effectively in performing the functions of a Bid committee.

UNIT STANDARD CCFO COLLECTING

The learner is able to collect, organise and critically evaluate information in evaluating bids.

UNIT STANDARD CCFO COMMUNICATING

The learner is able to communicate effectively in the modes of oral and/or written presentations in reporting findings.

UNIT STANDARD CCFO DEMONSTRATING

The learner is able to demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation in understanding the relationship between the three Bid committees and elements of Supply Chain management.

UNIT STANDARD CCFO CONTRIBUTING

The learner is able to participate as a responsible citizen in the life of local, national and global communities in participating ethically in a Bid Committee.

The learner is able to be culturally sensitive across a range of social contexts in working with diverse groups in local and global markets.

UNIT STANDARD ASSESSOR CRITERIA

N/A

REREGISTRATION HISTORY

As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015.

UNIT STANDARD NOTES

N/A

QUALIFICATIONS UTILISING THIS UNIT STANDARD:

	ID	QUALIFICATION TITLE	PRE-2009 NQF LEVEL	NQF LEVEL	STATUS	END DATE	PRIMARY OR DELEGATED QA FUNCTIONARY
Elective	57712	Further Education and Training Certificate: Generic Management	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	As per Learning Programmes recorded against this Qual
Elective	50372	Further Education and Training Certificate: Municipal Finance and Administration	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	LG SETA
Elective	57824	Further Education and Training Certificate: Public Administration	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	PSETA
Elective	50060	National Certificate: Public Administration	Level 5	Level TBA: Pre-2009 was L5	Passed the End Date - Status was "Reregistered"	2023-06-30	PSETA
Elective	80047	National Certificate: Road Safety Development	Level 5	NQF Level 05	Passed the End Date - Status was "Reregistered"	2023-06-30	SAS SETA
Elective	74149	National Certificate: Supply Chain Management	Level 5	NQF Level 05	Passed the End Date - Status was "Reregistered"	2023-06-30	TETA
Elective	49554	National Diploma: Public Finance Management and Administration	Level 5	NQF Level 05	Passed the End Date - Status was "Reregistered"	2023-06-30	LG SETA

PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD:

This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.

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2.	Abacwaningi Business Solutions
3.	Academics Dynamics (Pty) Ltd
4.	Aldabri 106 Institute for Quality Pty Ltd
5.	Alika Investment CC
6.	Amabamba Recruitment
7.	AVAX SA 481 CC. T/A Mandisa Development Services
8.	BPL Academy
9.	Buena Vista Learning Academy
10.	Centre for Logistics Excellence (Pty) Ltd
11.	Circleway College
12.	Dee-Bravo Training Centre
13.	Diversity technology Training Institute
14.	Edequette Training Institute
15.	Edu Wize Group Pty Ltd
16.	Excellent Minds Institute (Pty) Ltd
17.	Faranang Marketing
18.	Furniture World Training Centre
19.	Gauteng City College
20.	Global Maritime Legal Solutions Pty Ltd
21.	Growth Management Consulting
22.	Hamonate Consulting
23.	HarvestHouse Consulting and Training South Africa PTY LTD
24.	HDPSA
25.	HDPSA GROUP PTY LTD
26.	Imperial Logistics & Transport A Div Of Imper
27.	Innovative Shared Services
28.	IQ Skills Academy (PTY) LTD.
29.	Jobafrik Consulting
30.	Josmap Training Institute
31.	kholwa management and training consultancy (pty) Ltd
32.	Khulani HR Consultancy (Pty) Ltd
33.	KOKANO PROJECTS PTY LTD
34.	KPI Consulting Pty LTD
35.	KYM MANAGEMENT CONSULTING
36.	Learning Exchange Pty (Ltd)
37.	Lewerb Holdings (PTY) Ltd
38.	Madidi Supply Chain Institute & Business Institute
39.	Mafamawethu Consultants
40.	Mamuhle Academy
41.	MANCOSA Pty (Ltd)
42.	Maritime Business Institute
43.	MATEPE INVESTMENTS (PTY) LTD
44.	Metro Minds
45.	Morar Incorporated - KZN
46.	MTK Corporate Solutions
47.	Ndwamato Training Solutions (Pty) Ltd
48.	Nemalale Eagles Consultancy CC
49.	Pachi Global Foundation
50.	Pebetse Training and Consulting
51.	Petra Institute of Development
52.	PFIM Trading (Pty) Ltd
53.	PMA Holdings (PTY ) LTD.
54.	Quantum Leap College Pty Ltd
55.	Reflections Development Institute
56.	Regent Business School (Pty) Ltd t/a Regent Business School
57.	Resonance Institue of Learning
58.	Royal Impression Academy
59.	Silalele Consulting CC.
60.	Siza Nesu Training and Consultants
61.	Tachfin Holdings
62.	TEST 3_18 March 2019
63.	Test NN
64.	THE SKILLS COLLEGE FOR DEVELOPMENT AND TRAINING(PTY) LTD
65.	Thobologo Training and Education Group
66.	Umqondo Consultancy
67.	UNIVERSITY OF BUSINESS EXCELLENCE(PTY)LTD
68.	University of Pretoria
69.	University of Venda
70.	Velile Supply Chain Consulting
71.	VSL General Trading CC