|All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.|
|SOUTH AFRICAN QUALIFICATIONS AUTHORITY|
|Further Education and Training Certificate: Archives and Records Management|
|SAQA QUAL ID||QUALIFICATION TITLE|
|64069||Further Education and Training Certificate: Archives and Records Management|
|SGB Archives and Records Management|
|PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY||NQF SUB-FRAMEWORK|
|ETDP SETA - Education, Training and Development Practices Sector Education and Training Authority||OQSF - Occupational Qualifications Sub-framework|
|Further Ed and Training Cert||Field 04 - Communication Studies and Language||Communication Studies|
|ABET BAND||MINIMUM CREDITS||PRE-2009 NQF LEVEL||NQF LEVEL||QUAL CLASS|
|Undefined||141||Level 4||NQF Level 04||Regular-Unit Stds Based|
|REGISTRATION STATUS||SAQA DECISION NUMBER||REGISTRATION START DATE||REGISTRATION END DATE|
|LAST DATE FOR ENROLMENT||LAST DATE FOR ACHIEVEMENT|
|In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.|
This qualification does not replace any other qualification and is not replaced by any other qualification.
|PURPOSE AND RATIONALE OF THE QUALIFICATION|
South Africa's need of ensuring that records are kept for a range of purposes is the primary purpose of the Records and Archives professionals, in a wide range of sectors. The Records and Archives profession continues to seek out new ways to meet the changing needs of identifying, retrieving, preserving and conserving information and items through well-structured record classification systems and record keeping systems, while at the same time dealing with significant changes in technology.
In the records and archives environment, lifelong learning is crucial and practitioners must develop competencies for themselves. The competencies that enable practitioners to best serve everyone remain constant. Using competencies in analysing, acquiring, synthesising, organising, conserving, evaluating and disseminating records, Records and Archives practitioners add value to the services they provide for customers.
These competencies support, and are enhanced by, technological and social transformation. This qualification recognises all these elements in current and future records and archives practice. It aims to help people entering the industry and those already working in it maintain and improve their competencies in meeting and anticipating the needs of the country as a whole.
This Qualification will enable learners within the Archives and Records Management environment to improve professionalism and enhance the quality of service delivery. It will also contribute to the further development of learners within the Archives and Records Management environment by providing articulation, recognition and mobility within this dynamic and ever changing environment.
A learner acquiring this Qualification will be able to:
Qualifying learners will be able to show responsibility, and independently and effectively manage themselves in the specific culture of the Archives and Records Management environment and they will therefore ensure the effective delivery of relevant and appropriate Archives and Records Management services within the framework of prescribed legislation.
This Qualification is addressing an urgent need for the provision of training in the Archives and Records management sector. Sound record keeping, archiving and records management practices are key elements of good governance and are also evidence of official and private business. They have an ongoing use as a means of legal evidence, operational continuity, disaster recovery and are a means of accountability. This Qualification is for learners who are pursuing careers within the Archives and Records Management environment and indicates a clear learning pathway which can be followed. It provides learners with opportunities for professional development and career advancement within the broader constituencies of the administrative community that will contribute to providing better Archives and Records handling services for all the people in the Republic of South Africa.
This qualification reflects the need and demand within the Archives and Records Management environment for people who are/will be able to perform these administrative roles within surroundings which are more complex and demand more advanced knowledge, skills and attributes. This Qualification will provide a vehicle through which to develop competent Archives and Records Administrators and people that can stay abreast with the changing and dynamic environment of Archives and Records Management as well as create an atmosphere for life-long learning opportunities.
This qualification allows for the further development of learners in the Archives and Records Management` professional environment through vertical mobility to higher-level qualifications and horizontally to qualifications on the same level but in a different administrative discipline. The qualification assists learners in critically evaluating information and exercising appropriate professional judgement. The level of flexibility within the range of electives will also allow the individual to pursue further specialisation within the Archives and Records Management field.
|LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING|
Access to the Qualification:
Access is open to all learners bearing in mind the learning assumed to be in place.
|RECOGNISE PREVIOUS LEARNING?|
|The Qualification is made up of a combination of learning outcomes from Fundamental, Core and Elective components, totalling a minimum of 141 Credits.
All unit standards to the value of 56 credits are compulsory.
All unit standards to the value of 69 credits are compulsory.
The Elective component for this Qualification is divided into different specialisations from which the learners may choose. Potential learners will need to select Elective Unit Standards to the value of at least 16 credits from one of these options, depending on the sub-sector of the Records and Archives field they are employed in or wish to become involved in.
The specialisations to substitute the electives section are as follows:
Records Management: 45 credits:
Archives Management: 42 Credits:
Public Sector: 45 Credits:
Heritage: 39 Credits:
Business Environment: 44 Credits:
|EXIT LEVEL OUTCOMES|
|1. Communicate in a variety of ways in the provision of Records and Archives support services.
2. Use mathematics and mathematical thinking to solve everyday problems for him/herself and the Records and Archives services profession.
3. Manage archival materials and records.
4. Provide routine frontline customer services for archives and records.
5. Administer routine Records and Archives support services.
|ASSOCIATED ASSESSMENT CRITERIA|
|Associated Assessment Criteria for Exit Level Outcome 1:
Associated Assessment Criteria for Exit Level Outcome 2:
Associated Assessment Criteria for Exit Level Outcome 3:
Associated Assessment Criteria for Exit Level Outcome 4:
Associated Assessment Criteria for Exit Level Outcome 5:
|The purpose of this International Comparability study is to facilitate the development of a meaningful learning path and its associated curriculum incorporating both theoretical and practical vocational skills which will ensure compatibility, comparability and compliance with existing international qualification specifications and regulations.
This Further Education and Training Certificate in Archives and Records Management was compared with equivalent qualifications from a range of countries. However, Australia, Canada and New Zealand were selected because they are in a similar situation to South Africa in that they only have history and records dating back a few hundred years. This means that the practices they employ in Archives and Records Management would be comparable to ours. However, two other countries were selected because they offer education and training that is considered international best practice in terms of Archives and Records Management.
Research was conducted to benchmark this qualification against equivalent qualifications in the following countries:
Training Qualifications and Courses referred to were:
Records Management Association of Australia (R.M A.A).
Course Title: Code of Professional Conduct and Practice:
The above course is fairly compatible with the South African one with the exception that it only concentrates on the specific requirements of the Code of Conduct and ethical issues surrounding it.
Public Record Office Victoria (PROV) Melbourne.
Course Title: Good Records - Good Business, Good Governance:
Course Title: Records Management Concepts:
Course Title: Records Management Concepts - Records:
Course Title: Records Management Concepts - Systems, Storage and Disposal:
Course Title: Take Away Concepts:
Course Title: Transfer Documentation Training:
Course Title: Getting Ready for VERS:
Course Title: VERS Technical:
These Australian courses put together, are very compatible with the South African FETC Qualification. The Subjects on offer cover most of the aspects covered by the individual Unit Standards in the Qualification. These courses do however have added subjects which are very specific to Australian (Victoria) regulations in terms of 'VERS'.
The University of British Columbia: School of Library, Archival and Information Studies.
The majority of the subjects offered in the above Canadian courses are well aligned to the competencies contained in this South African Qualification. They do however; cover some issues which we may build into Unit Standards at a much higher level (Levels 6 to 8). These are issues like research and conducting a Thesis in Archives and records Management.
New Zealand Qualifications Authority.
Unit Standard Titles:
The above New Zealand standards are very compatible with those contained in our FETC Qualification. There are some major differences in that New Zealand in that the New Zealand standards are spread from Levels 3 to Level 7, where ours are all at Level 4. Their higher level standards are also different in that they cover archival appraisal strategies, which we do not cover at this level.
Archives and Records Association of New Zealand (ARANZ).
Course Title: Records and Archives:
The above courses are very similar to the individual Unit Standards contained in our Qualification. They do however focus quite heavily on electronic and microfilm storage, whereas the South African Unit Standards cover a range of records storage and archiving processes.
University of Edinburgh.
Course Title: Training For Practitioners with Particular Responsibility for Records Management:
This University of Edinburgh course is very compatible with this South African one and their modules cover very similar competencies to ours.
The National Archives of Scotland:
Very basic courses which only cover the bare necessities of Records and Archives Management. The actual content may offer more than can be ascertained from the information available. It seems that the South African Qualification is more comprehensive and covers the subjects in more detail.
United States of America:
Arizona State Library, Archives and Public Records.
Course Title: Electronic Records Management for State and Local Government:
Course Title: Introduction into Managing Public Records:
Course Title: Records Retention and Disposition:
Course Title: Transferring and Storing Records at a Records Management Centre:
The above range of courses is broken down into smaller components of learning which are found in some of our Specific outcomes with the individual Unit Standards. So, in terms of this they are fairly compatible with this Qualification. The only major exception is that they focus quite strongly only on the management of public or government records, where the South African Qualification covers both public and private records management.
The U.S. National Archives and Records Administration.
Course Title: Records Management for Everyone:
The above courses offered by the U.S. National Archives and Records Administration, are very compatible with our Unit Standards and Qualification. They do however only offer the basics of Records Management and does not go into the detail offered in the South African Qualification.
The Further Education and Training Certificate: Archives and Records Management, Level 4 compares favourably with the training and development that is offered internationally by all countries included in this comparison. Differences between international practice and the contents of the FETC: Archives and Records Management, Level 4, relate mainly to legislative and regulatory issues applicable to each country and in some of the higher level of learning provided by these countries i.e. doing research and a thesis of records management. Australia in particular also focused on specific requirements i.e. VERS and the United States on Public records.
This Qualification meets the needs of both public and private archive and storage sectors which have to implement and apply records archiving and storage requirements in the work place and it is also evident that this Qualification would apply to most counties internationally. The international courses also do not offer any learning in terms of Communication and Mathematics.
|Horizontal articulation is possible with:
Vertical articulation is possible with:
|CRITERIA FOR THE REGISTRATION OF ASSESSORS|
|For an applicant to register as an assessor, the applicant should:
|As per the SAQA Board decision/s at that time, this qualification was Reregistered in 2012; 2015.|
|ID||UNIT STANDARD TITLE||PRE-2009 NQF LEVEL||NQF LEVEL||CREDITS|
|Core||259441||Arrange, describe and compile lists of records to make them accessible to users||Level 4||NQF Level 04||10|
|Core||259442||Conduct an information/records audit||Level 4||NQF Level 04||8|
|Core||259477||Demonstrate knowledge of concepts, terminology and ethics applicable to archives and records management||Level 4||NQF Level 04||4|
|Core||259437||Demonstrate understanding of statutory and legislative requirements which impact on records management and archives||Level 4||NQF Level 04||10|
|Core||259458||Interpret classification systems in order to organise, retrieve and dispose of records||Level 4||NQF Level 04||8|
|Core||259457||Make records and/or information available to customers||Level 4||NQF Level 04||8|
|Core||110023||Present information in report format||Level 4||NQF Level 04||6|
|Core||242811||Prioritise time and work for self and team||Level 4||NQF Level 04||5|
|Core||259440||Store, preserve, and conserve records throughout their lifecycle||Level 4||NQF Level 04||10|
|Fundamental||119472||Accommodate audience and context needs in oral/signed communication||Level 3||NQF Level 03||5|
|Fundamental||119457||Interpret and use information from texts||Level 3||NQF Level 03||5|
|Fundamental||119467||Use language and communication in occupational learning programmes||Level 3||NQF Level 03||5|
|Fundamental||119465||Write/present/sign texts for a range of communicative contexts||Level 3||NQF Level 03||5|
|Fundamental||9015||Apply knowledge of statistics and probability to critically interrogate and effectively communicate findings on life related problems||Level 4||NQF Level 04||6|
|Fundamental||119462||Engage in sustained oral/signed communication and evaluate spoken/signed texts||Level 4||NQF Level 04||5|
|Fundamental||119469||Read/view, analyse and respond to a variety of texts||Level 4||NQF Level 04||5|
|Fundamental||9016||Represent analyse and calculate shape and motion in 2-and 3-dimensional space in different contexts||Level 4||NQF Level 04||4|
|Fundamental||119471||Use language and communication in occupational learning programmes||Level 4||NQF Level 04||5|
|Fundamental||7468||Use mathematics to investigate and monitor the financial aspects of personal, business, national and international issues||Level 4||NQF Level 04||6|
|Fundamental||119459||Write/present/sign for a wide range of contexts||Level 4||NQF Level 04||5|
|Elective||242814||Identify and explain the core and support functions of an organisation||Level 3||NQF Level 03||6|
|Elective||242866||Identify, operate and maintain the records management system in a Public Sector organisation||Level 3||NQF Level 03||6|
|Elective||259439||Manage in-coming and outgoing mail||Level 3||NQF Level 03||4|
|Elective||13933||Plan, monitor and control an information system in a business environment||Level 3||NQF Level 03||3|
|Elective||242900||Apply administrative principles in the implementation of public sector procedures and work schedule||Level 4||NQF Level 04||6|
|Elective||242901||Apply the principles of good customer service to achieve public sector objectives||Level 4||NQF Level 04||6|
|Elective||119676||Apply the skills of customer care in a specific work environment||Level 4||NQF Level 04||4|
|Elective||114530||Control factors causing deterioration in heritage||Level 4||NQF Level 04||16|
|Elective||123413||Demonstrate historical knowledge and understanding of continuity and change over time in a specific context||Level 4||NQF Level 04||5|
|Elective||123414||Demonstrate knowledge and understanding of selected periods in history||Level 4||NQF Level 04||4|
|Elective||110000||Generate information and reports for internal and external use||Level 4||NQF Level 04||10|
|Elective||123411||Investigate historical events to explain phases and trends||Level 4||NQF Level 04||3|
|Elective||110009||Manage administration records||Level 4||NQF Level 04||4|
|Elective||252262||Resolve customer service problems||Level 4||NQF Level 04||5|
|Elective||242817||Solve problems, make decisions and implement solutions||Level 4||NQF Level 04||8|
|LEARNING PROGRAMMES RECORDED AGAINST THIS QUALIFICATION:|
|PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS QUALIFICATION:|
|This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.